Phase 1 – Foundation (Month 1 After Raise)

Objective: Establish backbone systems. Ensure documentation is enforced and updated.

Core Actions

1. Hire Ops/Program Manager (Day 1 priority)

   • Immediate role: execution oversight and documentation ownership.

   • First 30 days deliverables:

     • Convert Execution Roadmap into a living task board (Linear/Asana/Notion).

     • Establish weekly reporting cadence (status, KPIs, blockers).

     • Own onboarding process for all hires.

     • Take over documentation updates:

       • Keep GitBook aligned with execution.

       • Add role-specific deliverables as new hires join.

       • Audit documentation weekly in the first month, monthly thereafter.

2. Set Execution Rhythm

   • Weekly founder sync (Andrea + Stefano).

   • Weekly team check-in (run by Ops).

   • Async status updates (no waiting a week to uncover problems).

   • Use documentation as the single source of truth in every meeting.

3. Run Structured Onboarding
   Every hire follows the same 4-step flow:

   1. Vision Talk (Founders): explain mission, culture, expectations.

   2. Documentation Walkthrough (Ops): where to find info, rules of execution.

   3. Role Deliverables: clear 30-day milestone to prove contribution.

   4. Weekly Ops Check-ins: track execution, unblock issues.

Principle

Ops = engine. Documentation = operating system.
Founders must stay focused on product, clinical ops, and strategy. If Ops is not hired immediately, founders become project managers and execution stalls.